We take paper and email out of HR: digital workflows for requests and approvals, employee self-service and e-signatures, automated letters and documents, and INK apps for visas, permits and decrees.
Workflows
digital requests and approvals for every HR process
Self-service
employees and managers help themselves, with e-signatures
Documents
letters and certificates generated automatically
INK apps
ready-made apps for documents, visas, decrees and rosters
Every HR form printed, signed, scanned and emailed is time taken away from people. Most of it can run on its own.
What we digitise
Choose an area to see the problems we solve, what we deliver and the solutions we use.
Requests and approvals
The problem
- HR requests by email and paper forms
- Approvals stuck in inboxes
- No view of where a request is
What we deliver
- Digital forms for HR requests
- Approval workflows with rules and deadlines
- Status visible to employees and managers
- Reminders and escalations
- SAP SuccessFactors
- SAP Build Process Automation
- SAP Task Center
The result: Requests approved faster, with nothing lost.
Self-service
The problem
- HR answering the same questions every day
- Employees calling HR for simple changes
- Managers without team information
What we deliver
- Employee self-service for personal data, leave and payslips
- Manager self-service for team actions
- HR knowledge base and AI assistant
- Mobile access
- SAP SuccessFactors
- SAP Build Work Zone
- SAP Joule
The result: Employees help themselves, and HR focuses on people.
Letters and documents
The problem
- Salary certificates and letters typed by hand
- Documents that can be forged
- Long waits for simple letters
What we deliver
- Letters and certificates generated automatically from HR data
- QR codes so anyone can verify a document
- E-signatures
- Templates in the languages you need
- INK Document Generation & QR Verification
- E-signature
The result: Manual document requests eliminated.
Visas, permits and decrees
The problem
- Visa and permit expiries tracked in spreadsheets
- Fines for late renewals
- Decrees and approvals managed on paper
What we deliver
- Visa and permit lifecycle tracking with renewal alerts
- Decree and compliance management
- Expiry dashboards for HR and managers
- Integration with SuccessFactors employee data
- INK Visa & Permit Lifecycle Tracking
- INK Decree & Compliance Management
The result: No missed renewal, and a full record for every employee.
Automation and AI
The problem
- HR data copied between systems
- Onboarding tasks chased by email
- Reports built by hand every month
What we deliver
- Bots for repetitive HR data tasks
- Onboarding and offboarding task automation
- AI assistants for HR questions
- Scheduled HR reports and dashboards
- SAP Build Process Automation
- SAP Joule
- People Intelligence
The result: Routine HR work running on its own.
How we deliver
Map
List HR requests, forms and documents, and their volumes.
You get: An HR process inventory
Prioritise
Pick the processes with the most effort and errors.
You get: A ranked list
Digitise
Workflows, self-service and documents.
You get: Paper-free processes
Automate
Bots and AI for routine tasks.
You get: Work running on its own
Adopt
Training, guidance and usage tracking.
You get: People using the new way
INK apps for HR, on the SAP Store
Document Generation & QR Verification
Employee documents generated and verified automatically.
Learn more →30–50% shorter permit cycle timeVisa & Permit Lifecycle Tracking
Visas, permits and renewals for expatriate workforces.
Learn more →Expiry and renewal alerts, MOFA integrationDecree & Compliance Management
Decrees, expiries and renewals tracked.
Learn more →Before and after
HR today
- Paper forms and email approvals
- Letters typed by hand
- Expiries in spreadsheets
- The same questions every day
HR with INK and SAP
- Digital workflows with status tracking
- Documents generated and QR-verified
- Renewal alerts before anything expires
- Self-service and AI answers
Related: SAP SuccessFactors & HCM · Automation & Low-Code talent · Digital Adoption (SAP WalkMe)
Take paper out of HR
Tell us which HR forms, letters and approvals take the most time. We’ll show you what can be digitised first.
Frequently asked questions
Which HR processes can be digitised?
Most of them: requests and approvals, letters and certificates, personal data changes, onboarding and offboarding tasks, and visa and permit tracking.
Can documents be verified?
Yes. Letters and certificates carry a QR code, so banks, embassies or other employers can check that a document is genuine. Templates can be set up in the languages you need.
Do we need SuccessFactors?
SuccessFactors gives the best foundation, but our apps and workflows can also work with other HR systems through integration.
Where do we start?
With the HR processes that take the most time or cause the most errors. We list them with you and digitise those first.